Collective Payroll — a RockForce company — serves as the Employer of Record for live event and touring crews nationwide. We handle the full payroll operation: onboarding, compliance, union fringes, workers' comp, and year-end reporting. Your team focuses on the show. We take care of everyone getting paid.
Operational Scope
Built by the Industry. For the Industry.
Collective Payroll was built from inside live events — because existing payroll providers couldn't keep up. Manual data entry. Static reports. No employee support. The complexity of touring and festival labor — multi-state compliance, union fringes, last-minute crew additions — isn't something that is truly being solved for by our competitors.
We built the solution ourselves: fully digital self-service onboarding, real-time visibility for administrators, and zero manual keying.
Collective Payroll manages the full EOR operation — from first onboarding invite to year-end W-2 distribution. We serve as signatory employer, handle all compliance filings, and administer union agreements on behalf of our clients. Your crew gets paid right. You get your time back.
Digital Self-Service Onboarding
Employees complete their own onboarding electronically — I-9, W-4, direct deposit, and E-Verify. No hand-keying. No manual errors. Real-time status visible to the client at every step.
Multi-State Compliance
Withholding, remitting, and reporting across 45 states. State and federal tax filings, new hire reports, unemployment notices, garnishments, and payroll liens — all managed on your behalf.
Union Fringe Administration
We know the CBAs. CP calculates and remits fringe contributions — pension, health & welfare, and other benefit fund payments — so clients don't have to interpret their own contracts.
Workers' Comp & Incident Management
Pay-as-you-go workers' compensation coverage in place before the first worker sets foot on site. Comprehensive claims management for injury, disability, and unemployment.
Dedicated Employee Helpline
A real team of humans available 7 days a week answers employee questions on payroll, onboarding, W-4s, W-2s, and portal access. Clients stop fielding those calls entirely.
Real-Time Reporting
Live onboarding status sheets give clients exact visibility into where every worker stands — documents pending, E-Verify status, outstanding items. Not static reports. Live data.
50K+
Workers onboarded & processed annually
50States
States with Registered Employer Status
24/7
Dedicated crew helpline
Outcome
The Solution Speaks for Itself.
The problems we set out to solve — slow onboarding, compliance gaps, workers left without support — are the same reasons clients stay. Accessibility that's built in, not bolted on. A support team that picks up the phone. Software that works the way live events actually work.
Clients come to Collective Payroll because EOR payroll in live events is hard. They stay because we make it feel easy.
Watch the 60-second overview ▶
High-Touch Service
A Real Partner. Not a Portal.
Every Collective Payroll client gets a dedicated Client Payroll Manager — a single point of contact who knows their show, their schedule, and their roster. Not a ticket queue. Not a chatbot. A person who is already familiar with your crew before the advance begins.
When last-minute additions hit at midnight before load-in, your CP manager is already on it. When a worker can't find their ADP login at 6am on show day, the helpline — staffed 7 days a week — handles it directly. Nothing lands back on your desk. That's the standard. Every client. Every show.
Collective Payroll has taken a huge workload off our shoulders. Their team didn't just take over our payroll processes; they elevated them. We received a higher level of service than ever before… CP staff are quick to communicate and understand last-minute changes and quick turnaround we need leading up to show days. Collective Payroll truly is a hassle-free payroll experience for both the festival administration and the employees.
Lisa Beaumont
Festival Administration & Management, Dreamville Music Festival
Safety & Compliance
Coverage That Goes to Every Market.
Workforce safety and payroll compliance aren't separate problems — they're the same responsibility. Collective Payroll's workers' compensation coverage travels with your crew, show to show, state to state. When incidents happen, our team manages claims, filings, and employee support through resolution — so nothing falls through the cracks.
When we switched to Collective Payroll, the manual work disappeared. They customize their service to fit how we operate — not the other way around — pick up the phone at 2 a.m. when we need them, and feel more like a partner than a vendor. I wouldn't even bother looking anywhere else.
